Global Gathering Self-Organized
Facilitate a Meetup at the Feira @ the Global Gathering!
Core to this year’s Global Gathering even format is community-organized meetups. For various reasons, we are NOT hosting formal workshops or sessions this year. Instead, community-organized meetups provide a more relaxed environment for participants to reconnect, build collaborations, and have critical discussions that are central to their work. They can be public, semi-public or private, depending on your needs.
Note: meetups will take place from 14:00 to 18:00 each day of the Global Gathering and will not overlap with the invite-only Summit taking place in the mornings. We cannot guarantee we can accommodate everyone’s request for a particular time slot.
What topics will make for good meetups?
This year's event structure and venue allow for a lot of flexibility, so you can be creative with your proposals. Note, Team CommUNITY will already be hosting regional and practitioner meetups (see below).
A meetup can be centered around:
- A specific topic or challenge that you would like to explore with other participants at the Global Gathering.
- Bringing together individuals from a specific professional or regional background to network, connect and exchange ideas. For example, Team CommUNITY will be organizing regional and practitioner meetups.
- A call to action or request for collaboration on a project or initiative.
- Sharing a skill, project, or research, or demoing a tool or exercise.
- Fun topics and skill-shares that are not directly related to work! For example, a knitting meetup, an hour of meditative coloring, a language exchange, etc.
What meetups is Team CommUNITY already facilitating at the Global Gathering?
Team CommUNITY will be organizing a number of semi-private regional and practitioner meetups at this year's Global Gathering:
| Regional Meetups | Practitioner Meetups | Private Working Groups and Meetings |
|---|---|---|
|
|
|
What kind of meetup should you facilitate?
- Public Meetups: Public meetups will take place in the main front area (Feira space) at dedicated tables throughout the afternoon. Meetups held in the front area will have more visibility and allow Global Gathering attendees to step in and out of conversations more spontaneously. Your meetup will be open for all event participants to listen in on and participate in.
- Semi-Private Meetups: Semi-Private meetups will be held in the quieter, semi-private back area (Summit space) so that participants can have more privacy. You may want to host a semi-private meetup if you want to have a more focused discussion or want to meet with specific participant profiles. For example, Team CommUNITY’s regional and practitioner meetups will be semi-private.
- Invite-Only Meetups: Invite-only meetups will also be held in the quieter, semi-private Summit space so that participants can have more privacy. If you would like to host an invite-only meetup, you will need to manage your own invite list of already accepted Global Gathering participants. You will not have full privacy, as the discussions will still be hosted in an open, outdoor space, however all semi-private and invite-only meetups will be distanced from each other. For example, Team CommUNITY will host a VPN Community Initiative meetup limited to initiative members.
What resources will meetups have?
Meetups will be held at a series of dedicated tables and picnic benches throughout our outdoor venue. There will be internet access and charging stations available throughout the venue to keep your devices charged and connected, however the meetups will not have access to additional audio-visual resources. There will be no screens or projectors.
Schedule a self-organized Meetup
1) Send an email to [email protected] with the following information:
- Title of your session
- Description of the session with three bullet points
- Public / Semi-private / Private
- Facilitator name/alias
- Contact email
Note: while we will try our best to find you the best space for your event, it will be dependent on availability. In addition, public and semi-private events will be prioritized. We will only assign one hour slot per session to be better to serve the numerous requests we receive.
2) Go to the Information Desk and coordinate with Victoria a time slot and space that is availble. Due to limited spaces and time availability, TCU will assign a time and area for you.
3) Help us promote your event :)
When will meetups be scheduled?
The self-organized meetups will be scheduled from 14:00 to 18:00 each day of the Global Gathering. They will not overlap with the invite-only Summit taking place in the mornings.
Can I choose the time and area?
- Due to the amount of sessions and limited space and time available, the TCU staff will assign a time and area for you. If you request an invite-only or a semi-private meetup, we will do our best to schedule a table in the quiet back area of the venue.
- It is important that you indicate the times that you are not available, so the process goes smoothly and you ensure your spot on the schedule.
- Remember that you have a one hour slot for your session.
How long can a meetup last?
We will be scheduling meetups for 1 hour followed by a 30 minute break to give you buffer before the next meetup starts.
How many meetups can you propose?
There is no limit to the number of meetups you can propose, however please be thoughtful about your proposals and only submit meetups that you think will bring value to the community and the event. Due to demand and limited openings, we will only review one meetup proposal per participant.
